Your best information is trapped in recordings, photos and filing boxes.
Meetings, scans, handwriting, receipts, statements, web pages: we turn them into structured data and usable documents.
What the job looks like
The recordings, the shoebox of receipts, the URL, the archive nobody opens.
We transcribe, OCR, extract and structure: validated against the source, exceptions flagged.
Clean, structured data or drafted documents, in whatever format your systems need.
What changes
- Paper archives you can search
- Meetings that end with minutes, not memories
- Receipts and statements as clean rows
- Web data collected on schedule
16 jobs in Capture & Extract.
Every one is a real job we do. Find the one that sounds like your week.
Meeting & Interview Transcription with Summaries
Turns recordings of meetings, calls and interviews into accurate transcripts, then distils them into summaries, decision logs and action-item lists people read.
“Half of what we agree in meetings never gets written down or actioned.”
Ask us about this →Webinar & Podcast Repurposing
Converts long-form recordings (webinars, podcasts, talks) into show notes, articles, quote pulls and short clips, so one hour of content feeds a month of output.
“We record good content and then it just sits there.”
Ask us about this →OCR of Scanned Documents & Forms
Converts scanned documents and completed forms into searchable, editable text and structured data, including poor-quality and skewed scans.
“Our records are scans and photocopies that nobody can search.”
Ask us about this →Handwriting Transcription & Structuring
Transcribes handwritten notes, journals, registers and field books into typed, organised documents or structured data.
“Everything important is in someone’s handwriting and only they can read it.”
Ask us about this →Receipt & Invoice Capture
Turns photographed or scanned receipts and invoices into clean, bookkeeping-ready data (supplier, date, amount, VAT, category) matched to your chart of accounts.
“My receipts live in a shoebox and tax time is a nightmare.”
Ask us about this →Inspection Photos to Condition Reports
Turns property-inspection or site-survey photos and voice notes into formatted, room-by-room condition reports with the photos placed where they belong.
“The inspection takes an hour but writing the report takes a day.”
Ask us about this →Whiteboard Capture to Structured Notes
Converts photos of whiteboards, flip charts and sticky-note walls from workshops into structured, legible notes, lists and diagrams.
“Our best thinking dies on the whiteboard when the room gets wiped.”
Ask us about this →Paper Archive Digitisation
Takes legacy printouts, faxes and filing-cabinet archives and turns them into an organised, searchable digital collection with consistent names and an index.
“Everything before 2010 exists only on paper in the back room.”
Ask us about this →PDF Data Extraction at Scale
Pulls structured data out of hundreds or thousands of PDFs (tables, line items, fields, figures) into one clean dataset, however inconsistent the layouts.
“The data we need is trapped inside thousands of PDFs.”
Ask us about this →Bank & Card Statement Extraction
Converts PDF or scanned bank and card statements into clean transaction data, reconciled so that opening balances, transactions and closing balances add up.
“We only have the statements as PDFs and someone has to retype every line.”
Ask us about this →Form Data Extraction
Extracts the answers from batches of completed forms (applications, surveys, registrations, claims) into one structured dataset ready for analysis or system import.
“We collect forms all year and then drown in the data entry.”
Ask us about this →One-Off Web Snapshots
Captures a point-in-time snapshot of what is on the web about a chosen topic (competitor pages, prices, reviews, listings) assembled into one tidy report or dataset.
“We need to know what our competitors are doing but nobody has time to trawl their sites.”
Ask us about this →Web Scraping & Monitoring at Scale
Sets up ongoing collection from websites (prices, listings, stock, announcements) feeding a clean dataset on a schedule, with alerts when things change.
“By the time we spot a change on their site, it is old news.”
Ask us about this →Public-Record & Background Information Gathering
Gathers publicly available information (company filings, registries, court lists, news, professional profiles) into one organised, source-cited brief on a company, property or topic.
“We are about to do business with people we know almost nothing about.”
Ask us about this →Audio Notes to Drafted Documents
Turns dictated voice notes into properly drafted documents (file notes, letters, reports, proposals) in your format and tone, ready for your review.
“I can say it in two minutes but writing it up takes an hour.”
Ask us about this →Video to SOP & Training Documentation
Converts screen recordings or filmed walkthroughs of a process into written step-by-step SOPs and training guides, complete with screenshots at each step.
“The whole process lives in one person’s head and nothing is written down.”
Ask us about this →Send the recording, scan or link.
We’ll turn it into clean data. See it done.
Send us your problem →Or write to hello@tasksmithai.com